Job Description
3STEP Sports is the nation’s largest and most connected youth sports club and event organization. With more than 2,500 programs, 152 brands and 1.5+ million athlete participants in nine sports, we’re creating a next generation foundation for athlete development, sport leadership, and community engagement. To learn more visit:
Position Summary The Office Manager provides and leads support to both internal and external parties with a high level of professionalism in a manner that reflects positively on the organization. Managing the front desk, as well as any office needs, this person will need to be able to manage numerous ongoing priorities in a high-paced environment, supporting our HQ in Woburn, MA consisting of approximately 100 employees.
This is an in-person, full-time salaried role.
Responsibilities - Manage front desk volume and requests, including meet, greet and direct all guests, vendors, etc.
- Administer the phone system with Tech – Answering any incoming calls, managing voicemails and distributing to the appropriate departments for response via email or forwarding along via the phone system
- Be the general point of contact for Woburn employees needs (i.e. office supplies)
- Order supplies and stock numerous kitchens, supply closets items
- Handle all shipping and receiving of mail and packages for the office
- Open all mail and distribute appropriately
- Manage all catering for internal and external needs
- Manage the booking, set up and breakdown for all meetings within HQ. This includes booking Tech to run point in meetings when needed, as well as tidying up all conference rooms spaces
- Work with vendors as needed for services and maintenance (i.e. coffee service)
- Work with our Facilities team as needed based on office needs
- Handle binding for presentations for executive level staff as requested
- Collaborate with Human Resources, assisting with new employee desk setups, and welcoming new staff
- Complete ad hoc projects as assigned (i.e. help book Executive travel, assist with lunch orders)
Skills - Strong attention to detail
- On point problem-solving ability
- Excellent written and verbal communication skills
- Able to assess and shift priorities
- Ability to learn new systems, databases, processes and procedures
- Thrive in a fast-paced environment
- Ability to “see around corners” and anticipate needs
Requirements - Minimum of 1-2 years’ experience as an Office Manager in a fast-paced corporate business preferred
- Advanced knowledge of Microsoft Office (Excel/PowerPoint/Word)
- Ability to work independently
- People-Oriented - you enjoy interacting with people, making them feel welcome, as you are the first impression of 3STEP when folx come into our space
Why Join Us? - We are passionate about sports and showcasing WHO WE ARE!
- Creative and collaborative work environment
- Opportunities for growth and development
- Be part of dynamic brands across multiple sports that value innovation and authenticity
3STEP Sports Benefits Package Includes - Competitive compensation
- Comprehensive benefits package, including medical, dental, vision, FSA accounts, life insurance, paid holidays, and a generous PTO plan, as well as other elective insurance option
- 401K retirement savings plan with 50% company match
- Paid Parental Leave
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
Job Tags
Holiday work, Full time, Shift work,